butterfly
Entomology Forest & Wildlife Ecology Plant Pathology

 


   


Supervisor Approval in Kronos
of Student Hourly Timecards
updated 5 Oct. 2009


By noon every other Monday morning (see schedule),

    
     
  1. Log on to the Kronos HTML page using your PersonID* as User Name, and your Password.*
  2. Under "My Genies" choose Pay Period Close.
  3. Scan the columns for any "missing punches,"* lack of employee approval, or shifts greater than 12 hours which might indicate an AM/PM mistake.
  4. Highlight the line with the student's name.
  5. Click "Timecard" at the upper left.
  6. Check the student's name, time period, work dates, in/out punches, unpaid hours, and that each "Transfer" is the correct job code.*  This last step ensures that you're not paying for the student's work at another campus job.  Make corrections and let the student know.
  7. Click the "Approve" button at the upper left.  
  8. Click "Home" at upper right and repeat the above steps for each of your students.
  9. Log off at the top right of the screen.
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Remember...

 

First-time login: You'll have to change your password to a five-character string that includes a number and a letter and is case-sensitive; avoid special characters (!,$,*, etc.). Allow a minute for your students' information to load the first time.

 

New funding information:  With no paper timesheet to write on, please communicate changes to your student's salary funding as early as possible to your payroll person (Helen, Anita, Laurie B. or Ken).

 

Remove Approval if the student needs to make a correction before noon Monday. Then reapprove.

 

The UW campus Supervisor Quick Reference Guide offers a little more detail and background than this list, but note that it refers to the Java* version of Kronos software.

 

*Definitions:

 

  • Job code or Transfer:  View the whole string by clicking the magnifying glass. The string should begin with your department's UDDS code (Forest & Wildlife Ecology A076400, Plant Pathology A074800, Entomology A073600) and end with your or your student's name, position description, or other text which you recognize as yours.

  • Kronos HTML login page:  https://mytime.wisc.edu/wfc/applications/wtk/html/ess/logon.jsp
  • Kronos Java login page:  https://mytime.wisc.edu/wfc/logon
  • The difference between the Kronos versions; most supervisors need only HTML

  • Password:  initially, your last name, lowercase (plus the word "pass" if less than 5 characters)   
  • PersonID:  the 6-or-fewer-digit number on your pay statement, without leading zeroes
  • Punches: In and Out times for each work shift